Business Copier & Printer Sales, Leasing, and Support

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Frequently Asked Questions

• Is it better to buy or lease a copier for my business?
  It depends on your cash flow and how often your needs change. Buying makes sense if you want to own the equipment outright and plan to use the same machine for 7+ years. You'll pay more upfront but nothing monthly, aside from any consumables and maintenance costs that come up. Leasing makes sense for most businesses because it keeps cash free, includes maintenance/support and consumables like ink and toner in the monthly payment, and lets you upgrade to newer equipment every 3-5 years without being stuck with outdated hardware. If your business is growing or your print needs are likely to change, leasing is almost always the better move.
• How much does it cost to lease a copier or a printer?
  Most business copier leases run between $100-$600 per month depending on the type of machine, lease term, and what's included. A basic black and white office copier typically starts around $100-$150/month, while a high-volume color MFP with finishing options can run $300-$600+/month. Most leases include maintenance and service, so the monthly cost covers more than just the hardware. The best way to get an accurate number is to tell us your monthly print volume and we'll match you to the right machine and price range.
• Which is better for my business: Ricoh, Kyocera, or HP?
  • Ricoh is a great all-rounder with a wide model range, strong document security features, and good finishing options like stapling and booklet-making. Best for mid-to-large offices that need flexibility, reliability, and quality.
  
  
  • Kyocera is the best choice if you print in high volumes and want to keep operating costs as low as you can. Kyocera's long-life drums and low cost-per-page make it the most economical over time, especially for businesses printing thousands of text-heavy pages per month.
  
  
  • HP is ideal for small-to-mid size businesses already using Microsoft or Google tools. HP integrates smoothly with most IT environments and has industry-leading print security features, making it a strong fit for offices with compliance or data security requirements.

  
  If you're not sure which fits your situation, give us a call. We carry all 3 brands and have no reason to push one over another. We'll recommend what actually makes sense for your volume, budget, and workflow.
• What is managed print service and does my business need it?
  Managed print service (MPS) is a program where we monitor and manage your printing environment on your behalf — handling supplies, maintenance, and support so you don't have to. If your team is spending time dealing with printer issues, running out of toner unexpectedly, or you have no visibility into your print costs, MPS is worth considering.