How Much Does Managed Print Service Cost?

If your business relies heavily on printing, you’ve probably noticed how quickly costs can add up—toner, paper, maintenance calls, and unexpected breakdowns. That’s where Managed Print Services (MPS) come in. By outsourcing your print management to a trusted provider like Elevated Group, you can save money, reduce downtime, and streamline your entire printing process.

In this guide, we’ll break down what MPS costs, the factors that affect pricing, and how to decide if it’s right for your business.

What Is Managed Print Service?

Managed Print Service is a comprehensive solution where a provider manages your office’s entire print environment, including:

• Printer/copier leasing or ownership support

• Regular maintenance and repairs

• Automatic supply replenishment

• Usage monitoring and reporting

• Security and workflow optimization
  

Instead of paying for each service separately, you pay a predictable monthly fee that covers it all.

Average Managed Print Service Costs

Pricing for Managed Print Services (MPS) varies based on equipment, print volume, and service level. Small offices with 1–3 devices typically pay $65–$150 per month for basic service, toner, and repairs. Mid-sized businesses with 4–10 devices average $150–$500 for a full-service plan with supplies and maintenance. Large enterprises with 10+ devices start at $500+ for custom solutions, on-site technicians, and advanced security.

Factors That Affect MPS Pricing

1. Number of Devices – More devices = higher cost, but also greater economies of scale.

2. Print Volume – Heavy printing increases supply and maintenance needs.

3. Type of Equipment – High-end copiers may cost more to maintain than desktop printers.

4. Brand & Model – Ricoh, Kyocera, HP, Epson, and Lexmark each have different part and toner costs.

5. Service Level Agreement (SLA) – Faster response times or 24/7 coverage can raise monthly rates.
   

Why Businesses Choose Managed Print Services

• Cost Control – One predictable monthly fee

• Reduced IT Burden – We handle printer issues so your IT team can focus on bigger projects

• Improved Productivity – Less downtime means more work gets done

• Proactive Maintenance – Problems are fixed before they become costly breakdowns

FAQs About Managed Print Service Costs

• Is leasing cheaper than buying with MPS?
  Often yes—leasing through MPS spreads costs over time and includes service.

• Can I keep my current printers?
  Yes, but we’ll assess them to ensure they’re cost-effective to maintain.

• What if my print needs change?
  Plans can be adjusted to match your evolving business requirements.

Is MPS Worth the Investment?

For most businesses, Managed Print Services pay for themselves through reduced downtime, lower supply waste, and streamlined maintenance. The real value isn’t just in cost savings—it’s in freeing your team from printer headaches so they can focus on growing your business.

📞 Ready to take control of your print costs? Call (385) 281-8441 or request a free quote from Elevated Group, your trusted Managed Print Service provider.