When it’s time to upgrade your office copier, you’ll face one big decision: Should you lease or buy?
Both options have their benefits and drawbacks, and the right choice depends on your budget, usage, and long-term business plans.

This guide breaks down the pros and cons of each option so you can make an informed decision.

Leasing a Copier

Pros:

• Lower Upfront Costs – Spread payments over months or years instead of paying thousands upfront.

• Maintenance Often Included – Many lease agreements cover repairs, parts, and even toner.

• Regular Upgrades – At the end of the lease term, you can switch to newer technology.

• Predictable Budgeting – Fixed monthly payments make expenses easier to manage.

Cons:

• Higher Long-Term Cost – You may end up paying more over the life of the lease compared to buying.

• Contract Commitment – You’re locked into a payment plan for the duration of the lease.

• Usage Restrictions – Some leases have limits on print volume or service coverage.

Buying a Copier

Pros:

• Full Ownership – No ongoing monthly payments once the purchase is complete.

• No Contract Restrictions – Use the copier as you wish, with no volume caps.

• Long-Term Savings – If you keep the copier for years, buying may cost less overall.

Cons:

• High Upfront Investment – Quality copiers can cost thousands of dollars.

• Maintenance Costs on You – Repairs, parts, and supplies are your responsibility.

• Technology Becomes Outdated – You’ll need to replace the copier when it no longer meets your needs.
  

Cost Comparison

Leasing typically costs $0–$500 upfront with ongoing monthly payments and possible overages, ideal for businesses seeking predictable budgeting and regular upgrades. Buying costs $3,000–$10,000+ upfront with ongoing maintenance, supplies, and repairs, best for businesses with stable needs and long-term use plans.

Factors to Consider Before Deciding

1. Budget – Can you afford the upfront investment of buying?

2. Usage Volume – High-volume needs may benefit from a lease with maintenance included.

3. Technology Needs – Do you require the latest features every few years?

4. Maintenance Preference – Do you want to manage repairs yourself or have them included?

FAQs – Copier Lease vs Buy

• Which is cheaper in the long run?
  Buying can be cheaper if you keep the copier for many years without major repairs.

• Can I buy out a lease early?
  Yes, but early termination fees may apply.

• Do leases include supplies?
  Some do, especially when bundled with Managed Print Services.

Conclusion & Next Steps

Leasing offers flexibility and lower upfront costs, while buying gives you ownership and potentially lower lifetime expenses. The right choice depends on your business’s cash flow, print volume, and upgrade preferences.

📞 Need help deciding? Call (385) 281-8441 or request a consultation from Elevated Group. We’ll help you choose the copier solution that best fits your needs.