Managed Print Services for Schools: Why Education Needs Smarter Print Solutions
If you're in charge of technology or budgeting at a school, you've likely felt the headache of unreliable printers, surprise toner outages, or complicated contracts. Every minute spent fixing those issues takes away from what truly matters: teaching and learning.
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Why Managed Print Services Are a Must-Have for Schools
If you're in charge of technology or budgeting at a school, you've likely felt the headache of unreliable printers, surprise toner outages, or complicated contracts. Every minute spent fixing those issues takes away from what truly matters: teaching and learning.
That’s why more educational institutions — from public schools to private colleges — are turning to Managed Print Services (MPS). These solutions help schools reduce costs, improve efficiency, and eliminate the chaos of managing printers internally.
This guide explains why MPS is becoming essential for the modern classroom.
What Are Managed Print Services (MPS)?
Managed Print Services are a full-service solution where a third party (like Elevated Group) handles all aspects of your print environment:
- Installing and maintaining printers and copiers
- Automatic toner replenishment
- On-site repairs and support
- Monitoring usage and providing cost insights
- Optimizing device placement to reduce unnecessary spend
Instead of relying on staff to manage dozens of machines, your entire print system is professionally maintained on autopilot.
Real Problems Schools Face Without MPS
- Constant printer breakdowns: Interrupts teaching and administrative workflows.
- High maintenance costs: Eats into already-tight school budgets.
- Lack of usage visibility: No insight into overuse or unnecessary printing.
- Manual toner management: Sudden outages create downtime and frustration.
- Inconsistent support: Delayed repairs disrupt daily campus activities.
Why Education Needs a Smarter Print Strategy
Budget Control Without Sacrificing Quality
Schools often operate with strict yearly budgets. With Elevated Group’s flat, per-user rate model, schools know exactly what they’ll spend each month — no surprise fees, no unexpected invoices.
On-Site Support When It’s Needed Most
When your copier breaks down 30 minutes before printing report cards, waiting days for a tech isn’t an option. Elevated Group offers live, local support with rapid dispatch.
Compliance & Security
FERPA compliance and student data protection aren’t optional. Our systems are configured to close off print-related security risks and maintain full control over document access.
Reduced IT Workload
Let your school’s IT team focus on bigger tasks. We handle device setup, toner replacement, error alerts, and ongoing maintenance.
Who Is This For?
- Public & Private Schools
- Charter Networks
- Community Colleges
- Universities
- School Districts Managing Multi-Campus Sites
Case Study Snapshot: Schools We've Helped
Elevated Group has worked with hundreds of institutions across the U.S. to bring print chaos under control. From replacing outdated printers with energy-efficient devices to setting up secure print release for student documents, our team has helped schools:
- Cut print costs by over 20%
- Eliminate toner outages entirely
- Improve staff productivity and satisfaction
FAQs: Answering What Schools Are Searching For
Q: How much can schools really save with MPS?
Most schools save between 15–30% on print-related expenses in the first year alone.
Q: Will this work if we already have a printer contract?
Yes. Elevated Group offers contract buyouts and lease flexibility to help transition smoothly.
Q: Is it secure enough for sensitive student data?
Absolutely. We follow all best practices for FERPA compliance, including encrypted print queues and access controls.
Q: What if we need new equipment?
We offer fast equipment upgrades, installation, and training without disrupting your staff.
Final Thoughts: Education Deserves Better Print Management
Print may not be glamorous, but it’s mission-critical. Elevators break. Emails go down. But when printers stop working, everything halts — attendance sheets, report cards, permission slips, lesson materials.
With Elevated Group’s Managed Print Services for Education, your school can regain control, reduce costs, and empower staff with reliable technology.
📞 Ready to Upgrade How Your School Prints?
Call Elevated Group at (385) 281-8441
Or Book a Call Here
We’re here to help you save, simplify, and succeed.