Leasing a printer is a smart move for many businesses—it spreads costs over time, includes service and maintenance, and gives you access to the latest technology without the big upfront expense. But how much should you expect to pay for a printer lease?

Let’s break down average costs, what’s included, and how to get the best deal.

Why Lease a Printer Instead of Buying?

• Lower Upfront Costs – No need to spend thousands on equipment

• Predictable Monthly Payments – Easier budgeting and expense control

• Maintenance Included – Many leases cover repairs and supplies

• Technology Upgrades – Switch to newer models at the end of the lease

Average Printer Leasing Costs

Printer lease costs vary based on your needs, equipment type, and contract terms. Basic office printers typically lease for $30–$60 per month, covering standard print, scan, and copy functions. Multifunction printers (MFPs) range from $60–$150, offering faster speeds, larger capacity, and fax capabilities. High-volume production printers start at $200–$500+ per month, providing large format printing, high speed, and advanced finishing options.

Factors That Impact Leasing Prices

1. Printer Type & Features – More capabilities = higher lease cost

2. Print Volume – Higher volume may require a more robust (and costlier) machine

3. Brand & Model – Ricoh, Kyocera, HP, Epson, and Lexmark have varying costs

4. Contract Length – Longer terms often lower monthly rates

5. Service Level Agreement (SLA) – Faster on-site support can add to the price
   

What’s Usually Included in a Printer Lease

• Delivery & Installation

• Routine Maintenance & Repairs

• Replacement Parts & Toner

• Technical Support

• Usage Reporting (in Managed Print Plans)
  

Tips for Getting the Best Printer Leasing Deal

• Bundle Leasing with Managed Print Services – Often reduces total cost per page

• Work with a Certified Dealer – Ensures warranty compliance and quality service

• Right-Size Your Printer – Avoid overpaying for capacity you don’t use

• Negotiate Your SLA – Balance cost and response time needs

FAQs About Printer Leasing

• Is leasing cheaper than buying?
  For most businesses, yes—especially when you factor in maintenance and supply costs.

• Can I lease multiple printers at once?
  Yes, many providers offer multi-unit discounts for larger offices.

• What happens at the end of the lease?
  You can renew, upgrade, or return the equipment depending on your contract.

Conclusion & Next Steps

Leasing a printer can cost as little as $30/month for a basic model, or $500+ for a high-volume production machine. The key is choosing the right printer for your needs and working with a provider who can deliver fast, reliable support.

📞 Ready to find the right printer lease for your business? Call (385) 281-8441 or request a quote from Elevated Group today.