Printer Leasing: How Much Should You Expect to Pay?

Leasing a printer is a smart move for many businesses—it spreads costs over time, includes service and maintenance, and gives you access to the latest technology without the big upfront expense. But how much should you expect to pay for a printer lease?

This guide breaks down average costs, what’s included, and tips for getting the best deal.

Why Lease a Printer Instead of Buying?

Lower Upfront Costs – No need to spend thousands on equipment
Predictable Monthly Payments – Easier budgeting and expense control
Maintenance Included – Many leases cover repairs and supplies
Technology Upgrades – Switch to newer models at the end of the lease

Average Printer Leasing Costs

Printer lease costs vary based on your needs, equipment type, and contract terms:

Basic Office Printers: $30–$60/month, covering standard print, scan, and copy functions
Multifunction Printers (MFPs): $60–$150/month, offering faster speeds, larger capacity, and fax capabilities
High-Volume Production Printers: $200–$500+/month, providing large-format printing, high speed, and advanced finishing options

Factors That Impact Leasing Prices

Printer Type & Features – More capabilities = higher lease cost
Print Volume – Higher volume may require a more robust (and costlier) machine
Brand & Model – Ricoh, Kyocera, HP, Epson, and Lexmark have varying costs
Contract Length – Longer terms often lower monthly rates
Service Level Agreement (SLA) – Faster on-site support can add to the price

What’s Usually Included in a Printer Lease

Delivery & Installation
Routine Maintenance & Repairs
Replacement Parts & Toner
Technical Support
Usage Reporting (in Managed Print Plans)

Tips for Getting the Best Printer Leasing Deal

Bundle Leasing with Managed Print Services – Often reduces total cost per page
Work with a Certified Dealer – Ensures warranty compliance and quality service
Right-Size Your Printer – Avoid overpaying for capacity you don’t use
Negotiate Your SLA – Balance cost and response time needs

FAQs About Printer Leasing

Is leasing cheaper than buying?
For most businesses, yes—especially when you factor in maintenance and supply costs.

Can I lease multiple printers at once?
Yes, many providers offer multi-unit discounts for larger offices.

What happens at the end of the lease?
You can renew, upgrade, or return the equipment depending on your contract.

Conclusion & Next Steps

Leasing a printer can cost as little as $30/month for a basic model, or $500+ for a high-volume production machine. The key is choosing the right printer for your needs and working with a provider who can deliver fast, reliable support.

📞 Ready to find the right printer lease for your business? Call (385) 281-8441 or request a quote from Elevated Group today.

How Much Does Printer Leasing Cost?