For small businesses, managing cash flow while keeping operations running smoothly is critical. Leasing a copier can be an affordable way to access the latest technology without a large upfront investment. The key is finding a copier leasing deal that delivers value, flexibility, and reliable support.

This guide covers what to look for, average costs, and tips for securing the best lease for your small business.

Why Leasing a Copier Makes Sense for Small Businesses

• Low Upfront Cost – Avoid spending thousands on a purchase.

• Maintenance Included – Most leases cover repairs, parts, and service calls.

• Technology Upgrades – Upgrade to a newer model at the end of your term.

• Predictable Monthly Payments – Easier to budget compared to surprise repair bills.

Average Copier Leasing Costs

Basic office copiers typically lease for $60–$100 per month and suit low to medium print volumes. Multifunction copiers with print, scan, copy, and fax capabilities cost $100–$250 monthly, ideal for offices with varied needs. Production copiers start at $300–$500+ per month, built for high-volume environments.

What to Look for in a Copier Leasing Deal

1. All-Inclusive Maintenance Plan – Covers labor, parts, and supplies like toner.

2. Flexible Lease Terms – Choose between short-term (12–24 months) or long-term (36–60 months).

3. Volume Allowance – Ensure the plan matches your monthly page output.

4. Upgrade Options – Ability to switch to a newer model mid-term if business needs change.

5. Transparent Pricing – Avoid hidden fees for overages or service calls.
   

Tips for Getting the Best Lease

• Bundle with Managed Print Services – Reduces per-page costs and adds proactive maintenance.

• Negotiate Terms – Ask for free installation, training, or initial supplies.

• Right-Size Your Copier – Don’t overpay for features you won’t use.

• Compare Multiple Vendors – Get at least three quotes before signing.
  

FAQs – Copier Leasing for Small Businesses

• Is leasing better than buying for small businesses?
  Leasing often makes sense for small businesses because it spreads out costs and includes maintenance.

• Can I lease more than one copier?
  Yes, and some providers offer multi-unit discounts.

• What happens if I exceed my monthly print allowance?
  You’ll pay an overage fee per page, so choose a plan that matches your needs.

Conclusion & Next Steps

The best copier leasing deals for small businesses offer affordable monthly payments, comprehensive service coverage, and upgrade flexibility. Taking the time to compare offers and negotiate terms can save you money over the life of the lease.

📞 Looking for the right copier lease? Call (385) 281-8441 or request a quote from Elevated Group today.