Most business owners think of their print environment and phone system as two totally separate worlds. One deals with paper, the other with calls. But if you manage multiple vendors, track multiple contracts, and juggle multiple support numbers, you already know the hidden cost: time, complexity, and constant distraction.

Forward-thinking companies are realizing that combining these two services — print and voice — under a single provider not only reduces hassle, it significantly improves efficiency and lowers total spend. This article explores why bundling matters, where the real savings come from, and how Salt Lake City businesses can make the switch smoothly.

The Real Cost of Separate Vendors

When you work with separate vendors for print and voice, you pay more than two invoices. You’re also paying in:

• Administrative time. Your accounting team processes double the billing, reconciles double the charges, and manages two contracts.

• Lost productivity. Two support lines mean two tickets, two wait times, and longer downtime when issues overlap.

• Missed opportunities. You may miss volume discounts or technology bundles that lower per-page rates or call costs.

• Fragmented strategy. Your IT team can’t optimize infrastructure holistically if each vendor is working in a silo.

Add those soft costs to your monthly bill and the true expense is higher than you think.

Where Bundling Saves You Money

A bundled print + voice solution delivers savings on multiple fronts.

Direct Cost Savings

• Lower click charges and print management costs when tied to a service bundle

• Discounted VoIP or telecom lines packaged with other infrastructure services

• Predictable monthly spend through a single, consolidated contract

Indirect Cost Savings

• Fewer invoices to reconcile and fewer vendor meetings

• Less downtime because one provider owns the whole issue

• Simplified technology planning — upgrades and refresh cycles are coordinated

Bundling isn’t just cheaper — it helps your business run smoother and respond faster.

How to Transition to a Bundled Solution

Switching to a bundled model doesn’t have to be disruptive. Here’s how to do it effectively:

1. Gather Your Data
   Pull 3–6 months of telecom bills and print service invoices. Note your average monthly usage, peak demand periods, and current service response times.

2. Identify Pain Points
   Talk to your team about frustrations with current vendors — slow service, confusing bills, inconsistent quality — so you can prioritize solutions.

3. Set Your Goals
   Decide whether your primary objective is cost reduction, faster support, or easier scalability. This will guide vendor selection.

4. Request a Bundled Proposal
   Work with a provider who offers both managed print and business voice solutions. Ask them to build a combined package with transparent pricing.

5. Plan Implementation
   A good partner will stagger deployment to avoid disruption — for example, migrating your voice system first, then optimizing your print fleet.
   

FAQs

• Do I have to replace all my equipment to bundle services?
  No. Many providers can manage and service your existing devices until it’s time to refresh, making the transition gradual.

• What if my company grows after we sign a bundled contract?
  Bundled plans are usually scalable. You can add lines, devices, or users without renegotiating from scratch.

• Will one provider be able to support both services well?
  Look for a provider with certified telecom technicians and a proven track record in managed print. The right partner should have teams for both disciplines.

• Does bundling limit my flexibility?
  On the contrary — it simplifies contract management and gives you one point of accountability while keeping options open when technology changes.

Conclusion

Bundling print and voice is no longer just a convenience — it’s a competitive advantage. By consolidating vendors, you save hard dollars on service contracts, reduce soft costs in administration and downtime, and set yourself up for easier scaling as your business grows.

For Salt Lake City businesses, this approach is a smart way to control costs and simplify operations. A trusted local provider can help you evaluate your current environment and design a bundled solution that delivers measurable savings.